PrivacyPolicy

Privacy policy statement for the Exetra Records

Welcome to the website of Exetra Records which operates on behalf of all members of the Impulse Factory di Cristian Itali, companies (“Impulse Factory”, “we”, “us”, “our”). Protecting our users personal data is an important concern for us. All of our activities on and in connection with this website (“our website”) comply with the applicable data protection legislation. This privacy policy informs you on how and for what purpose we process personal data in connection with your visit to, and use of, our website. Any changes that we make to our privacy policy in the future will be posted on this page.

A. COLLECTION AND PROCESSING OF PERSONAL DATA

We collect and process personal data, i.e. information that identifies, or at least makes it possible to identify, you as a natural person (e.g. your name, your address and/or e-mail address) when you decide to actively communicate with us, when you subscribe to services we may provide. Furthermore, we collect and process certain technical data that results from you visiting our website (see section B below) which is also considered personal data. Processing means any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation, retrieval, any kind of disclosure, erasure or destruction or other use.

1. The Website

There are certain data that you may – but by no means must – submit to us when using the public parts of our website.

1.1 When you subscribe to services that we may offer our users from time to time you will obviously have to submit your email address as well as any other data necessary for the provision of the service. Also, there are means on our website to get in touch with us directly, especially our contact form, which in turn requires you to submit personal data, such as your name and email address, but also the very content of your request.

1.2 We collect, store and use such data in order to fulfil your corresponding request. For this, the legal basis is Article 6 sec. 1 sent. 1 lit. f GDPR, as it is in our mutual interest to handle your requests. Your data will not be collected, stored or used in any other way or for any other purpose. Hence, as an example, if you submit your email address via our contact form with a request for certain information, we will use only your email address to get back to you with – so we hope – the information you requested. Hence, you fully control the information you provide Impule Factory about yourself and how it may be used.

1.3 You are not required to submit any extra personal data before or while using the site.

1.4 We will store and use edited personal data to, as applicable, continue providing the services o for you and/or to fulfil our obligations towards you. For example, by informing us of a new postal address, you allow us to send you any statements or other documents we may owe you to that address.

1.5 Personal data that is retained until you decide to ask to properly erased them  (see below, Data Retention)

B. NEWSLETTER

When you subscribe to our newsletter by contacting our personnel, we use the so-called single opt-in procedure, i.e. we will only send you newsletters by e-mail. If you confirm your e-mail address by clicking on the appropriate check, we will store your e-mail address, the time of registration and the IP address used for registration until you unsubscribe from the newsletter. The sole purpose of the storage is to send you the newsletters and to be able to prove your registration. You can unsubscribe from the newsletter at any time. A corresponding unsubscribe link can be found in every newsletter. A message to the contact data given below or in the newsletter (e.g. by e-mail or letter) is of course also sufficient. The legal basis of the processing is your consent pursuant to Art. 6 sec. 1 lit. f GDPR.

In our newsletters we use commercially established technologies, enabling us to measure interactions with the newsletters (e.g. opening of the e-mail, clicked links).  We use this data in pseudonymous form for general statistical evaluations as well as for the optimisation and further development of our content and customer communication. This data is collected using small graphics embedded in the newsletter (so-called pixels), which can also collect Technical Data regarding the device you use. The data is collected exclusively pseudonymised and is not linked to your other personal data. The legal basis for this is our aforementioned legitimate interest, Art. 6 sec. 1 lit. f GDPR.  Through our newsletter we want to share content that is as relevant as possible for our customers and better understand what readers are actually interested in. If you do not wish the analysis of usage behaviour, you can unsubscribe the newsletter or deactivate graphics in your e-mail program by default. The data on the interaction with our newsletters is stored pseudonymously for 30 days and subsequently made completely anonymous.

C. LOG FILES, COOKIES, WEB ANALYTICS AND SOCIAL MEDIA PLUGINS

1. General and Error Log Files

When you visit our website, our webservers automatically store certain data in log files.

1.1 The general log files may tell us which Internet browser and operating system you were using and which IP address was allocated to your Internet access when you were visiting the site, the URL of the internet page from which you arrived at our website, the exact time when you accessed and left our website, the amount of data transmitted, and the pages you accessed on our website. The last octet (8-bit byte) of the IP address in the general log files will be masked, thereby restricting our (or a third party’s) ability to connect the IP address to your specific Internet access. The personal data automatically collected is necessary for us to provide the website (Article 6 sec. 1 sent. 1 lit. f GDPR), and for our legitimate interest to guarantee the website’s stability and security (Article 6 sec. 1 sent. 1 lit. f GDPR).  Personal data that is collected automatically is retained and properly erased afterwards.

1.2 We have no means, and no interest in, identifying you through the general or error log file data. We use the general log file data for statistical purposes. The information we can from time to time retrieve from the files relates to, for example, peak times of the use of our website, which information our users are most interested in on the website, how users navigate on our website and which browsers and operating system our users use. We use that information to improve the technical setup as well as the design of our website. The error log files are used to diagnose and fix the error. The personal data collected in the course of this process is necessary for our legitimate interest to guarantee the website’s stability and security (Article 6 sec. 1 sent. 1 lit. f GDPR).

3. Cookies

3.1 Our website uses http cookies. An http cookie is a piece of text stored on your computer by your web browser. Cookies are sent as a field in the header of the http response by our web server(s). It is then sent back by your browser every time it accesses the respective web server.

• The site uses session cookies that, for example, allow us to identify you as the same user (but no more) over a session on our website and to “keep” certain data across more than one webpage so that you don’t have to reinsert the same data or set your personal settings over and over again. Use of cookies for the purposes of our website is necessary to provide you with our services and therefore based on Art. 6 sec. 1 lit. b GDPR (performance of a contract).

3.2 Should you, however, wish to generally discontinue the use of cookies, you may use your browser settings to prevent the acceptance and storage of new cookies. To find out how this works with your browser, resort to the browser’s help function or contact the manufacturer.

4. Web Analytics

Our website may use Google Analytics. Google Analytics is a web analytics service provided by Google, Inc., of Mountain View, CA 94043, U.S.A. („Google“). Google Analytics uses cookies that enable an analysis of your use of the website. The information generated by the cookie about your use of our website (such as when you visited the website, the referrer URL, details on the configuration of your operating system, your browser and your access provider) are generally transmitted to, and stored on, a server of Google located in the U.S.A. As we are using Google Analytics’ “_anonymizeIp()” function, your IP address will be shortened when you access our site from a member state of the European Union or from other states of the European Economic Area. It is only in exceptional circumstances that your IP address is transmitted to the U.S.A. and shortened there. Google will use the information on our behalf to analyse your use of the website, to compile reports on website activity, and to provide us with additional services related to the use of the website as well as Internet use. The IP address collected within the framework of Google Analytics will not be combined with other Google data.

We will use the Information gathered by cookies deployed by Google Analytics to analyse your use of our website, to generate reports on website activities and to perform other website related services to you.

The legal basis for this processing is Art. 6 sec. 1 sent. 1 lit. f GDPR and represents our legitimate interest to analyse our website’s traffic to improve the user’s experience and to optimize the website in general. Where you have given consent to our use of cookies for web analytics purposes the legal basis for this processing is Art. 6 sec. 1 lit. a GDPR.

You will find further information on Google and Google Analytics: Google and Google’s Privacy Policy here

As already explained above, you can use your browser settings to prevent the acceptance and storage of new cookies. Should you disagree with the analysis of your use of our website you can also deactivate Google Analytics and thus declare your objection to the collection and processing of the respective data.

To do this, please download and install the browser plugin that Google provides for this purpose. The plugin is available here.

Once the plugin has been installed, it will prevent the recollection of the data related to your use of our website that has been generated by the cookie (including your IP address).

5. Social Media Plugins

On certain webpages of our website we may implement so-called social media plugins, in particular Facebook, Inc.’s “like” button, Instagram, Pinterest, Telegram, Soundcloud, Youtube and Twitter, Inc.’s Twitter buttons. When you visit a page that displays one or more of such buttons your browser will establish a direct connection to the respective Facebook, Google, Instagrm, Soundcloud, Pinterest, Telegram and/or Twitter server and load the button from there. At the same time Facebook, Google, Instagrm, Pinterest, Telegram and/or Twitter will know that the respective page on our website has been visited. This processing is based on Article 6 sec. 1 sent. 1 lit. f GDPR and represents our legitimate interest to improve your website experience and to optimize our services.

We have no influence on the data that Facebook, Google, Instagrm, Pinterest, Telegram and Twitter collect on the basis of the buttons. According to the available information, however, if you do not click on the respective buttons no personal data will be collected and stored unless you have logged onto to your Facebook, Google, Instagrm, Pinterest, Telegram or Twitter account. In that case certain user data (including your IP address at the time) may be collected and linked to the account information already present at Facebook, Google, Instagrm, Soundcloud, Pinterest, Telegram or Twitter, respectively. If you wish to prevent this, please log out of your social media accounts before visiting our website.

In addition, clicking a button may also lead to a collection of certain data, such as the user’s IP address. Facebook, Google, Instagrm, Soundcloud, Pinterest, Telegram or Twitter may set cookies as well, unless you have disabled the acceptance and storage of cookies in your browser settings (see above).

We receive no information from Facebook, Google, Instagrm, Soundcloud, Pinterest, Telegram or Twitter about which social media buttons you may have clicked or seen on our website, but, if at all, we may receive a summarized, non-person-related statistical report on the use of the buttons.

If you wish to obtain more information on the subject go to:

• Facebook’s Privacy Policy here

• Instagram’s Privacy Policy here

• Telegram’s FAQ here

• Pinterest’s Privacy Policy here

• Additional Information on Facebook’s Social Plugins here or here

• Soundcloud’s Privacy Policy here

• Twitter’s Privacy Policy here

D. NO DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES

We will not disclose your personal data, be it by transmission or otherwise, to third parties except where:

• such disclosure is necessary to fulfil existing obligations towards, or assert and enforce claims against, you;

• you consented to such disclosure;

• federal or competent state authorities, in particular law enforcement and/or data protection supervisory agencies, request such disclosure on the basis of the applicable laws, if and inasmuch as such disclosure is necessary to counter dangers to public safety and order or for the investigation and persecution of criminal acts;

• we are otherwise bound to do so by law.

E. SECURITY

Impulse Factory takes great care to ensure the security of personal data. Your data is conscientiously protected from loss, destruction, distortion/falsification, manipulation and unauthorized access or unauthorized disclosure through appropriate technical and organizational measures. However, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that information, during transmission through the Internet or while stored on our system or otherwise in our care, will be safe from intrusion by others, such as hackers.

F. THIRD PARTY SITES

Third party sites linked to from this website may have different privacy policies and practices. We are not responsible for the information practices of third party sites, or channels or areas of this website, that are operated by third parties. You should carefully review these other privacy policies in order to determine how each third party may use any personal information you provide.

Any information collected from our users will not be sold, shared, or rented to
others in ways different from what is disclosed in this privacy statement.

G. DATA RETENTION

We strive to keep our processing activities with respect to your personal data as limited as possible. Personal data provided by you upon using our services will be retained only for as long as we need it to fulfil the purpose for which we have collected it or as long as required by statutory retention requirements. Technical Data will be retained only as long as it is necessary to provide access to our site. However, we may retain Technical Data to enable us to engage in effective defense against attacks on our site, i.e. DDOS attacks. In no event will we retain your Technical Data longer than 90 days, provided storage of data is not required by statutory retention requirements.

H. YOUR RIGHTS

Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:

• Right of access (Art. 15 GDPR);

You have the right to information regarding the data we process concerning you. Upon request we will provide you a copy of the data together with additional information to the extent defined in Art. 15 GDPR.

• Right to rectification (Art. 16 GDPR);

You have the right to rectification of your data, wherever such data is incorrect or incomplete.

• Right to erasure (Art. 17 GDPR);

You have a right to erasure regarding data that is no longer required for the original purposes or that is processed unlawfully, as described in Art. 17 GDPR. Wherever certain data is subject to retention periods, instead of deleting the data we will restrict processing to the duration and intended purposes of such period.

• Right to restriction of processing (Art. 18 GDPR);

Upon your request, we will restrict processing of personal according to Art. 18, wherever there are uncertainties regarding our right to process such data or while a decision regarding your objection to such processing is pending. In such cases we will only retain data, restrict any processing to the minimal extent necessary and withdraw access to your data from our employees.

• Right to data portability (Art. 20 GDPR);

Upon your request we will transfer any personal data you have provided to us during the use of our services on the basis of consent or any contractual or pre-contractual relationship to you or any third party, provided secure communication with third party is technically feasible. We will provide the data in a structured and machine-readable format.

• Right to object to processing based on Art. 6 sec. 1 lit. f GDPR

Upon your objection we will cease any processing of your personal data based on Art. 6 lit. f. Wherever we have compelling legitimate grounds to process your data, we are allowed to further process such data, provided our interest in doing so prevails in a weighting against your interest against the processing activity.

Therefore, to allow us to evaluate your request, please let us know the reason for your objection.

• Right to withdraw consent

Where a processing is based on your consent, you have the right to withdraw your consent at any time by sending an email to datenschutz@bertelsmann.de, without affecting the lawfulness of processing based on consent before its withdrawal.

You may (i) exercise the rights referred to above or (ii) pose any questions or (iii) make any complaints regarding our data processing by contacting us under the contact details set out below. Additionally you have the right lodge a complaint with a supervisory authority.

I. CHANGE TO OUR PRIVACY POLICY

Our company keeps its pivacy policy under regular review and places any update on this web pages. This privacy policy was last updated on 06 April 2020.

K. HOW TO CONTACT US

If you have any questions about our company’s privacy policy, the data we hold on you, or you would like to exercise one of your data protecion rights, please don not hesitate to conatct us:

E-mail: privacy@impulsefactory.com

Impulse Factory di Cristian Itali

Via Giorgio Giorgis, 72

00054 – Fiumcino (Rome)

Italy